Electronic Document Circulation System
Electronic Document Circulation System
DMS (Document Management System) – Electronic Document Circulation (EDC) is a system that manages the processes of creating, editing, storing, sharing, signing, and tracking documents electronically within an organization. This system transfers paper-based document workflows into a digital environment, ensuring faster and more secure document management, optimizing workflow, and preventing errors.
Main Functions:
- Centralized document storage
- Digital signature and approval mechanisms
- Version control and change tracking
- Quick access to documents with search and filtering options
- Access rights management
- Integration capabilities and automated workflows
Main Modules:
Incoming Documents Module
- Manages the receipt, registration, approval, and forwarding of incoming documents to relevant personnel.
- Provides full management of all document circulation stages.
Document Registration
- Incoming documents are registered in the system and assigned a unique identifier.
- The routing, review, and tracking of documents are managed in an integrated manner.
Forwarding and Distribution
- Incoming documents are recorded in the system and registered with a unique identifier.
- Documents are automatically directed to the relevant departments or individuals.
Processing and Tracking
- Only authorized personnel can process and view incoming documents.
Security and Confidentiality
- Creation of document routing paths.
- Automatic notifications and status tracking.
Digital Archiving
- Incoming documents are stored in the system in electronic format and securely archived.
- Documents can be easily found using a unique identifier or search function.
Archiving and Backup
- Transfer of expired documents to the archive.
- Automatic backup storage.
Reports and Analytics
- Reports on document circulation, user activity, and approval deadlines.
- Visual indicators and statistics for management.